Manuals: Account Egress Waiver

Mon, 01 Jan 0001 00:00:00 +0000

Learn how to establish an Amazon Web Services (AWS) account under the UC Agreement.

A UC-wide agreement for Amazon Web Services (AWS) has been established. The agreement provides Data Egress Fee waiver for up to 15% of total monthly AWS fees.

Please follow the instructions below to ensure that an AWS account for UCR business is covered under this agreement and in compliance with UC policy and the law.

Understand Appropriate Use

Review the following to understand the applicable terms and conditions, and allowable data use for AWS:

University of California AWS Enterprise Customer Agreement
- Applies to all AWS accounts UC-wide, except those used for:
  - Commercial Web Hosting
  - Media Streaming
  - Massive Open Online Courses (MOOCs)
- 80%+ of data egress must be via an approved National Research and Education Network (NREN). This includes CENIC and Internet2, so normal UC usage meets this requirement.
Determine whether the data you are working with should be hosted in the cloud.
HIPAA Business Associate Agreement (BAA)
- In order to cover your locations AWS accounts under the terms of the UC AWS Enterprise Agreement (EA) and HIPAA Business Associate Agreement (BAA), follow the instructions found on the UCOP Website (PDF).

Connect AWS Account to UC Agreement and PO

Send an email to UCs AWS account representative, Devinder Narula dsnarula@amazon.com to:

Activate your new AWS account (if pertinent)
Include your AWS account under the terms of the UC-wide AWS agreement
Connect your AWS account to your Purchase Order number

To accomplish this, the email needs to include the following information:

AWS 12-Digit Account Number
Company Name = University of California, Riverside (UCR)
Your Name

AWS Account Activation

You will receive an email response from AWS confirming that your AWS account is now set up for invoicing under the UC AWS agreement, and providing final instructions to activate your account. Follow the instructions in the AWS activation email and your account will be active and ready for use.

Manuals: Cost Control and Billing

Mon, 01 Jan 0001 00:00:00 +0000

Introduction

This page will talk about AWS costs and billing along with setting some controls for them.

Costs

AWS Costs come from each and every type of resources you consume on AWS.

Some Examples:

Node Utilization (How many computers and of what type you use for how long)
Storage
Backend services such as network traffic, security groups, and API transactions. (These costs are relatively very small)

Node Utilization and Storage are the two biggest contributors to cost. So when controlling costs focus here. This can be done by only uploading and downloading the data you need, and deleting your cluster when your not using it. There are also some saving to be realized by choosing the best type of compute node for the type of work you plan on doing. It is easy to change the compute type and HPCC can help you to make the best decision for your work. You can also simply use HPCCs default configuration.

As a practical example: (~$0.43 cents per hour to run in default configuration)

Using the most common cluster configuration - One headnode and one 8 core compute node with 16G Ram.
Without using spot pricing.
Assuming 25GB of input and/or output data.

HPCC can help with cost projection if you need it.

AWS Costs Calculator

Here is a link to the AWS Costs Calculator .

This calculator is very comprehensive and can be difficult to navigate at first. (If you have questions you can ask HPCC)

Billing

Billing is done my Amazon on a monthly basis and is calculated from the previous months usage. This billing is done via PO associated with a FAU.

AWS Billing & Cost Management Dashboard is a important webpage to have bookmarked. It will be your main interface for the billing aspects AWS.

Billing access is allowed for the main AWS account only. If you have sub accounts for lab members all their activity is accumulated and reported back through the main aws account.

Budgets Controls/Alerts

It is possable to configure budget alerts. This allows you to get notified if you are spending or are projected to spend more that you would like.

There are many different options to customize.

Basic and practical control example:

This will alert you if you are projected to spend more than $50 in a givien month so you can take action on it.

Billing Dashboard

Navigate to the AWS Billing & Cost Management Dashboard
All aspects of billing are controlled from here
Click Budget from the left

Budgets

This is the budget control page
Click Create Budget

Define budget and alerts

This is the budget definition page
Fill out the Name field (what ever you would like to call it)
Fill out the Period (Monthly is preffered)
Fill out the Budgeted Amount (Limit we are interested in, in this example its $50)
The “Refine your Budget” section can be left as is
Fill out the “Notify me when” fields as shown
Fill out your main email address in the “Email contacts” section.
Click Create

Budget created

We are back to the budget page
Notice the new budget defined
You will now be notified it your speding is projected to exceed your budget
Complete

HPCC – AWS