https://bfs.ucr.edu/ Feed of Latest Articles en https://bfs.ucr.edu/news/2026/03/24/bfs-insider-news Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller Business & Financial Services http://bfs.ucr.edu/ Tue, 24 Mar 2026 00:00:00 -0700 Asirra Suguitan, Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/d4d4d854-ea5f-48d4-b09c-cec07e6e955d https://bfs.ucr.edu/news/2026/03/24/upcoming-planned-maintenance-web-recharge-327-29 Dear Web Recharge Users, Please be advised that Web Recharge will be unavailable from Friday, March 27, 2026 at 11:30 PM PST until Sunday, March 29, 2026 at 5:00 PM PST. The disruption period is designated for an annual version upgrade to ServiceNow, which requires a temporary interruption of the service. We apologize for the inconvenience that this may cause. If you experience any disruption in services beyond the maintenance window, have any concerns, or would like more information, please visit TechAlerts at techalerts.ucr.edu or contact Finance and Administration Support at https:/ Tue, 24 Mar 2026 00:00:00 -0700 Asirra Suguitan, Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/ff4a85fe-8572-4777-bd28-6a844bc9255e https://bfs.ucr.edu/news/2026/03/13/february-2026-monthly-close-and-reports Dear Colleagues, The February 2026 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2026-02 have been published and are available in RSpace under the Tools section “ Financial Web Reports”. LRSS reconciliations are due 4/7/2026 with certifications by 4/21/2026. As issues are identified, please consult the Known Issues webpage, and report any new concerns by submitting a ticket using the BFS support site. Thank you for your continued patience and support. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller Business Fri, 13 Mar 2026 00:00:00 -0700 Asirra Suguitan, Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/a259fa76-17c0-4f18-b08b-8c0985319dc0 https://bfs.ucr.edu/news/2026/02/26/bfs-insider-news Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller Business & Financial Services http://bfs.ucr.edu/ Thu, 26 Feb 2026 00:00:00 -0800 Asirra Suguitan, Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/e925c7c2-0973-453f-8cf3-471f4e16d4b6 https://bfs.ucr.edu/news/2026/02/17/upcoming-planned-maintenance-oracle-financials-220 Dear Oracle Financials Users, Please be advised that Oracle Financials will be unavailable from Friday, February 20, 2026 at 10:00 PM PST until Saturday, February 21, 2026 at 10:00 AM PST. The disruption period is designated for an Oracle Quarterly Release provided by the supplier to update the application, which requires a temporary interruption of the service. Other systems impacted by this maintenance include: Concur Travel & Expense, ePay, COA Golden Tree Viewer, and COA Validation Services in various related systems where COAs are required for transactions. We apologize for the Tue, 17 Feb 2026 00:00:00 -0800 Asirra Suguitan Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/61b29075-5e59-428a-b156-e208099c6781 https://bfs.ucr.edu/news/2026/02/13/january-2026-monthly-close-and-reports Dear Colleagues, The January 2026 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2026-01 have been published and are available in RSpace under the Tools section “ Financial Web Reports”. LRSS reconciliations are due 3/9/2026 with certifications by 3/23/2026. As issues are identified, please consult the Known Issues webpage, and report any new concerns by submitting a ticket using the BFS support site. Thank you for your continued patience and support. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller Business Fri, 13 Feb 2026 00:00:00 -0800 Asirra Suguitan, Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/46491831-30ba-42bd-85e3-43cbf8ce0a66 https://bfs.ucr.edu/news/2026/02/11/expansion-web-recharge-capabilities-mass-billing Dear Colleagues, We are pleased to announce that a new Mass Billing feature is now available in Web Recharge. This update allows departments to submit multiple billing items at once, significantly streamlining the data entry process for high-volume transactions. What does this mean? Users can now upload a CSV file containing multiple orders rather than entering them individually. This feature is designed to support efficiency when processing numerous charges for a single service provider. For complete step-by-step instructions and to access the CSV template, please refer to the Web Recharge - Wed, 11 Feb 2026 00:00:00 -0800 Asirra Suguitan Associate, Vice Chancellor and Campus Controller https://bfs.ucr.edu/4501bf17-3e4a-479f-afbf-6b65b7d7b638 https://bfs.ucr.edu/news/2026/02/09/early-timesheet-submission-biweekly-pay-period-ending-february-14-2026 Dear Colleagues, Due to the upcoming Presidents' Day Holiday on Monday February 16, 2026 an earlier timesheet deadline is required for the biweekly pay period ending 02/14/2026. Employees and Supervisors will need to submit/approve timesheets a few days earlier in order to allow sufficient time for Supervisors and Time & Attendance Administrators to review and approve timesheets. 02/01/2026 – 02/14/2026 Biweekly Pay Period Biweekly employees are asked to project hours worked (or leave taken) from Friday 02/13/2026 – Saturday 02/14/2026 and submit timesheets to supervisors by 11:00 PM on Mon, 09 Feb 2026 00:00:00 -0800 Rose Carmona, Payroll Coordination and Analysis Supervisor https://bfs.ucr.edu/7dfd8871-c3d9-4fa5-a911-2eb179b6e4af https://bfs.ucr.edu/news/2026/02/05/bfs-insider-news Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller Business & Financial Services http://bfs.ucr.edu/ Thu, 05 Feb 2026 00:00:00 -0800 Asirra Suguitan, Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/5de67892-f303-4217-b46d-dec5976071e8 https://bfs.ucr.edu/news/2026/02/03/concur-and-procurement-surveys Dear Colleagues, As part of UC Riverside’s ongoing commitment to continuous improvement, Business and Financial Services (BFS) is requesting campus input through two brief surveys focused on Concur Travel & Expense and Procurement Services. At the most recent Campus Finance Committee meeting on January 15, 2026, campus leadership requested feedback on both Procurement and Concur to help inform improvements to the systems in support of campus needs. As discussed, improving efficiency across these functions was identified as a priority. We ask that you and your teams participate in the surveys Tue, 03 Feb 2026 00:00:00 -0800 Sandra Kim, Interim Vice Chancellor and CFO; Alex Najera, Associate Vice Chancellor/CHRO; Matthew Gunkel, CIO https://bfs.ucr.edu/1ecc26fb-4b9e-40b6-98b4-4b6133f9cda4 https://bfs.ucr.edu/news/2026/01/30/clarification-att-iphone-promotion-ucr-business-accounts-only Dear Colleagues, This message provides a clarification regarding yesterday’s AT&T iPhone promotion announcement. The promotion applies only to UCR AT&T business accounts and must follow the standard campus approval and procurement process. Please note: Department FAOs/FOMs must approve and accept financial responsibility. This promotion is not available for personal AT&T accounts. All requests must be processed in accordance with established purchasing and authorization procedures, and the department must assign a Billing Account contact to pay by PCard. For full details, please refer to the Fri, 30 Jan 2026 00:00:00 -0800 Jeremy Meadows, Chief Procurement Officer https://bfs.ucr.edu/0f2cb4a8-1cb6-41c7-be06-eeef85ac09bc https://bfs.ucr.edu/news/2026/01/29/att-iphone-17-256gb-promotion-ends-march-31 Dear Colleagues, Campus has a limited-time opportunity to upgrade phones for $0.99 and receive a lower monthly charge for the next three years. Procurement Services has worked with AT&T to optimize the UCR account, reducing the monthly service fee for all active and new smartphone, tablet, and aircard/MiFi lines to $30/month (down from a campus average of approximately $45/month) to ensure highly competitive pricing. Important Eligibility & Processing Requirements The promotion applies only to UCR AT&T business accounts. Department FAOs/FOMs must approve and accept financial responsibility Thu, 29 Jan 2026 00:00:00 -0800 Jeremy Meadows, Chief Procurement Officer https://bfs.ucr.edu/bbcb7d2f-6e2a-41d9-be3c-9afa11319347 https://bfs.ucr.edu/news/2026/01/20/share-your-procurement-feedback-survey-due-friday-february-20 Dear Colleagues, UC Riverside’s Business and Financial Services is committed to continuously improving procurement processes and services for campus. We invite you to share your feedback by completing a brief three-question Procurement Feedback Survey. The survey takes only a few minutes, and your input will help inform campus-wide procurement improvements. Survey due date: Friday, February 20 Survey link: Procurement Feedback Survey How we will use your feedback Your responses will help us: Identify patterns across departments Prioritize future system and process improvements Inform upcoming Tue, 20 Jan 2026 00:00:00 -0800 Asirra Suguitan, Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/b22e5ef6-85ac-4dc3-a37d-9952adeb2876 https://bfs.ucr.edu/news/2026/01/16/training-available-payroll-certification-tool-updates-and-phase-ii-reminder Dear Colleagues, Earlier this week, Business and Financial Services shared an update regarding the release of enhancements to the Payroll Certification Tool. Thank you to those who have already begun working in the updated interface and completing certifications. Training Updates and Phase II Reminder Training resources have now been revised to reflect the new interface and enhancements. Updated Guides (w/ embedded videos): Payroll Certification - Department Coordinator Payroll Certification - Principal Investigator Please remember that all Phase II certifications are due to avoid delays in Fri, 16 Jan 2026 00:00:00 -0800 Asirra Suguitan, Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/354e62d1-7058-4548-a124-de8b6b88df32 https://bfs.ucr.edu/news/2026/01/15/december-2025-monthly-close-and-reports Dear Colleagues, The December 2025 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2025-12 have been published and are available in RSpace under the Tools section “ Financial Web Reports”. LRSS reconciliations are due 2/9/2026 with certifications by 2/23/2026. As issues are identified, please consult the Known Issues webpage, and report any new concerns by submitting a ticket using the BFS support site Thank you for your continued patience and support. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller Business Thu, 15 Jan 2026 00:00:00 -0800 Asirra Suguitan, Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/30a3a603-86c2-431d-ace7-66f6bae6c52d https://bfs.ucr.edu/news/2026/01/15/share-your-feedback-concur-survey-due-friday-february-20 We are requesting your participation in a short survey about Concur Travel and Expense (Concur) to better understand user experience and identify opportunities for improvement. Please complete the survey by Friday, January 30. Thu, 15 Jan 2026 00:00:00 -0800 Asirra Suguitan, Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/0b52c979-5e4d-4f8e-8634-7d5c7926f25d https://bfs.ucr.edu/news/2026/01/12/early-timesheet-submission-biweekly-pay-period-ending-january-17-2026 Due to the Martin Luther King Jr. Day holiday, the biweekly pay period ending 01/17/2026 requires earlier timesheet submission and approval deadlines for biweekly and time clock employees to ensure sufficient review and timely payroll. Mon, 12 Jan 2026 00:00:00 -0800 Rose Carmona, Payroll Coordination and Analysis Supervisor https://bfs.ucr.edu/bdd1db28-13f5-4780-aaea-fe552d9ed1e0 https://bfs.ucr.edu/news/2026/01/12/payroll-certification-tool-enhancements-released The Payroll Certification Tool updates are now live, adding Co-PI auto-inclusion (Sponsor Code 5400), email reminders, and an admin job code listing to support Cost Notes review—while only updating the UI and keeping the same workflow with no disruptions. Mon, 12 Jan 2026 00:00:00 -0800 Asirra Suguitan, Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/5b19d8db-2ed4-4a9a-aa5f-c4f11d1e0d7f https://bfs.ucr.edu/news/2026/01/07/procurement-process-improvement-series-reminder Join the Procurement Process Improvement Series, a short, topic-based forum to gather campus feedback on recurring Oracle Procurement process and system pain points (not individual troubleshooting). Wed, 07 Jan 2026 00:00:00 -0800 Asirra Suguitan, Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/13c70ab6-d0e7-4a77-a069-c7363b2004a6 https://bfs.ucr.edu/news/2025/12/18/bfs-insider-news Dear Colleagues, The Business & Financial Services (BFS) Insider News delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed. Sincerely, Asirra Suguitan Associate Vice Chancellor and Campus Controller Business & Financial Services http://bfs.ucr.edu/ Thu, 18 Dec 2025 00:00:00 -0800 Asirra Suguitan, Associate Vice Chancellor and Campus Controller https://bfs.ucr.edu/5b28b465-3432-4431-865c-8dc29455748a